An entry records money that has already moved. An annotation records everything orbiting that money which is not an entry yet: what you intend to spend, the limit you don't want to cross, the date the insurance expires, the list of what is still to buy, the three quotes you received. Annotations live inside a category, exactly like entries — which is why they show up in the same place you are already looking.
The annotation types
Each type exists because it stores different fields and behaves in its own way on the main screen. Picking the right type is what makes an annotation work for you instead of becoming loose text.
| Type | Use it when |
|---|---|
| Text | You just need to jot something down fast. It is the free-form annotation — and the only one that accepts voice dictation. |
| Pre-transaction | An expense you already know is coming, with an expected amount and date. It stays pending until you apply it to a real transaction or discard it. |
| Checkbox | A single thing to tick as done. When you tick it, the app records the date it happened. |
| Checklist | Several things to tick, with optional amount and quantity per item. |
| Reminder | Something with a deadline: "renew by", "call before". It has a start date and an until date. |
| Budget Limit | You want to be warned when a certain amount is crossed in that category, within a date range. It can stay hidden and only surface on the main screen once the limit is reached. |
| Birthday | A date that repeats every year — the app works out the next occurrence by itself. It also accepts a one-off event if you turn yearly repetition off. |
| Recurrence | Something that repeats every N months and that you want documented: change the filter, review the contract, take the exam. Each occurrence becomes a row with a date and a note. |
| Detailed list | A list whose items carry quantity, unit, amount and link — with a total that can add itself up. |
| Budget | Comparing purchase options or received quotes, each with its amount and its link. |
| Restock list | You keep a stock of something and want to know what to replace. It holds the items and how much of each to keep; when the time comes, "Create restock list" builds the shopping list from it without altering the original. |
| Double score | A two-sided scoreboard, round by round, with comments in between. It is the openly non-financial one of the set — a game, a match, a contest. |
Checklist, Budget and Detailed list share the same item mechanism and have a page of their own:
Under Settings › Advanced options every annotation type can be switched off. A type that is off disappears from the create-annotation menu — annotations of that type that already exist stay where they are. That is where to look when a type described here does not show up in your app.
What they all share
- A category. It is required and decides where the annotation appears. Moving an annotation to another category recreates it at the destination and removes the original — the app asks for confirmation first.
- Reference dates. A "from" and an "until" date, in whichever date format you picked under Regional Preferences. They are what makes the annotation appear in the right month — and what bounds how long an alarm keeps repeating. Some types accept having no date at all, for things that don't have a when yet.
- Main-screen visibility. Always showing, never showing (staying inside its category only) or — for the budget limit — only showing once the limit is reached. It is a preference of whoever is looking, not of the annotation: in a shared category each person has their own, and the default comes from the type — a pre-transaction starts hidden, a budget limit starts as "only when tripped", the rest start visible.
- Alarms. Any annotation can call you at a set time, once or repeating weekly, monthly or yearly. An alarm is a preference of your own: it does not travel with the annotation to the other side of a share.
- Extra notes. A free-text field most types can turn on under "Edit fields". It is off by default, so the annotation starts out lean.
- Create copy and share text. Duplicating a well-built annotation is faster than redoing it; sharing produces formatted text to send to someone outside the app.
Alarms have a page of their own:
Text annotations and the voice shortcut
The Text annotation has a dictation button: you speak, the app transcribes. On save it reads what was written and, if it recognizes an amount and a date in the text, promotes the annotation by itself — it becomes a pre-transaction when it finds an amount, or a reminder when it finds only a date. If it recognizes neither, it stays plain text.
Say the full sentence, with amount and date: "pay the car tax 1,240.00 on 15/03/2026". The app does the rest of the structuring work, and you correct it later if needed.
Finding and organizing
Menu › Annotations lists every annotation in the database, from any category. The filter combines three things: a text, the annotation type and the Show inactive option — which brings back what has expired, been ticked off or discarded. Inside a category, the Annotations tab does the same, restricted to that category.
Global search reaches annotations too: tick "Include annotations" and they appear interleaved with entries, in the same date order. It is the most direct way to see planned and actual side by side.